Forms

updated 3-30-26

Handi List – contractors and service people available for your project

Emergency Contact Sheet – helpful info if you are injured at home

Plan Approval Request – required before doing outside remodeling work

Complaint Form – having a serious problem within our development – please commit it to writing

Common Area Maintenance Request – if you notice something that needs to be repaired or replaced

Siding and Staining information – before you contract for any work, all the forms you’ll need

Fencing, front door and garage door replacements – information on approved fencing and door replacements

Solar Energy Policy – before you consider solar, read our development’s policy

Association Documents – copies of the rewritten Declarations and Bylaws

Handbook – easy to read information about the Association

—–Scroll down – they are all here—–

Handi List

Please refer to theledgewoodassociation.com under Maintenance to view what they call their Fix it list. Please submit your own recommendations to vcvaboard1@gmail.com so we can restart our Handi List in the future.

Emergency Contact Sheet

Assuming you slipped on the ice, or got run over by an Amazon truck and were lying unconscious in the street. Besides calling 911, we wouldn’t know who you would like to be notified. Fill out this confidential sheet, and return it to vcvaboard1@gmail.com. These will be kept under lock and key, but available at a moment’s notice if someone tells me you’ve been in an accident or emergency situation.

Plan Approval Request

If you are doing any remodeling on the outside of your home, you need to get approval from the Association Board before the work is started. You may also need to get a separate building permit approval from the City of Strongsville. Assemble the needed documents mentioned at the bottom of the form, and then submit to vcvaboard1@gmail.com or place in the mailbox on the garage at 13484 Trails Edge. The board typically meets the first week of each month, so try to make sure completed requests are submitted by the end of the month prior.

Complaint Form

Having a problem you feel should be addressed by the Board of this association? Please use this form to submit your problem. Often, verbal descriptions can change or be forgotten, so we ask you to submit all pertinent details, photos, descriptions needed to help resolve your issue. Deliver the form and associated information to any board member.

Common Area Maintenance Request

If you see something that needs to be repaired or replaced in the common area please use the form below.

Common Area Maintenance Request Form

Siding Information

Nine colors that have been approved for new vinyl siding

Things to consider when you begin to plan a siding project – dated 4-22-22 – a list of questions for yourself and to ask your contractor

VCVA Contractor Requirements form – updated 7-21-22 – make sure your contractor has this and agrees to its terms

Contracting Considerations – dated 4-22-22 – at a minimum, make sure you understand these safeguards for your project. If you have questions, contact Doug

Things that may still require painting after siding is replaced – dated 4-22-22

If submitting any non-standard colors or materials, please read this first, before submitting your Plan Approval request form (see above).

Staining Information

The Association will restain each home about five years. The next restaining is tentatively scheduled for spring or summer 2029. Should you need additional staining done, please see the following documents for approved colors and how to get your work approved.

Fencing

Fences parallel to and closest to the street may be wood or vinyl, but must be level across the top – no picket or dogeared boards. Plan approval requests must be submitted for new fencing, whether front, side, or rear-facing. Staining of pressure-treated wood may be delayed from 6 to 12 months, depending on the manufacturers’ recommendations, but must be done by then. Colors to be stained should be part of your plan request when originally approved, and subsequent changes would also need to be approved. See the approved stain colors in the section above.

Front Door Replacements

Front door replacements shall be in keeping with the design of the neighborhood, but may be flush, raised panel, etc., with or without glass panels. Doors may be prefinished, stained, or painted any color that compliments the home. Exterior storm or screen doors may be added.

Submittal for plan approval is still required.

Garage Door Replacement

Garage doors may be replaced with flat panel, raised panel or recessed panel. Color may match or contrast with your house but plan approval is required. Rectangular windows at the top of the door are approved.

Garage doors

Solar Energy Policy

Please read the attached if you are considering any solar energy collection devices (“SECD”). A plan approval request form and additional documentation will be required for approval.

2022 Solar Energy Policy

The following are documents that govern our association and the homeowners living in Valley Creek Village. Our original governing documents were written in 1978-1979 and amended several times over the years. The documents were rewritten in 2025, approved by the owners and recorded at the county in 2026. The rewritten documents include the cluster houses and condominiums so there are no longer separate documents for the cluster houses and condominiums.

Amended and Restated Declaration of Covenants, Conditions, Restrictions and Easements

Second Amended and Restated Bylaws

Handbook

Contains easy to read information including definitions, communications, board of directors, common area information and community guidelines, owner’s exterior guidelines and responsibilities, owner’s financial guidelines and responsibilities, enforcement and dispute resolution and a bit about Ledgewood.

Handbook