Forms

updated 3-4-23

Here are some forms you may find useful:

Handi List – contractors and service people available for your project

Emergency contact sheet – helpful info if you are injured at home

Plan Approval Request – required before doing outside remodeling work

Complaint Form – having a serious problem within our development – please commit it to writing

Siding and Staining information – before you contract for any work, all the forms you’ll need

Solar Energy Policy – before you consider solar, read our development’s policy

Association documents – a copy of the information you received when moving in our development

—–Scroll down – they are all here—–

Handi List

Here’s a list of all types of contractors and service people you might need at your home. Many are recommended by current residents and some come from good reviews we’ve seen online at NextDoor.com. Please submit your own recommendations to DougBardwell@gmail.com if you think your neighbors would like to use someone you’ve had a good experience with.

Emergency Contact Sheet

Assuming you slipped on the ice, or got run over by an Amazon truck and were lying unconscious in the street. Besides calling 911, we wouldn’t know who you would like to be notified. Fill out this confidential sheet, and return it to vcvapres@gmail.com. I keep these under lock and key, but available at a moment’s notice if someone tells me you’ve been in an accident or emergency situation.

Plan Approval Request

If you are doing any remodeling on the outside of your home, you need to get approval from the Association Board before the work is started. You may also need to get a separate building permit approval from the City of Strongsville. Assemble the needed documents mentioned at the bottom of the form, and then submit to vcvapres@gmail.com or place in the mailbox on the garage at 13484 Trails Edge. The board typically meets the first week of each month, so try to make sure completed requests are submitted by the end of the month prior.

Complaint Form

Having a problem you feel should be addressed by the Board of this association? Please use this form to submit your problem. Often, verbal descriptions can change or be forgotten, so we ask you to submit all pertinent details, photos, descriptions needed to help resolve your issue. Deliver the form and associated information to any board member.

Siding Information

Four contractors meeting our requirements as of 4-22-22: (profiles of each below)

Nine colors that have been approved for new vinyl siding

Things to consider when you begin to plan a siding project – dated 4-22-22 – a list of questions for yourself and to ask your contractor

VCVA Contractor Requirements form – updated 7-21-22 – make sure your contractor has this and agrees to its terms

Contracting Considerations – dated 4-22-22 – at a minimum, make sure you understand these safeguards for your project. If you have questions, contact Doug

Things that may still require painting after siding is replaced – dated 4-22-22

If submitting any non-standard colors or materials, please read this first, before submitting your Plan Approval request form (see above).


Staining Information

The Association will restain each home every five years. The next restaining is scheduled for spring or summer 2024. Should you need additional staining done, please see the following documents for approved colors and how to get your work approved.

If you plan to restain with anything other than standard stain colors, read this and submit a plan request form by the end of the month. The board meets to review submittals during the first week of the month.


Fencing

Fences parallel to and closest to the street may be wood or vinyl, but must be level across the top – no picket or dogeared boards. Plan approval requests must be submitted for new fencing, whether front, side, or rear-facing. Staining of pressure-treated wood may be delayed from 6 to 12 months, depending on the manufacturers’ recommendations, but must be done by then. Colors to be stained should be part of your plan request when originally approved, and subsequent changes would also need to be approved. See the approved stain colors in the section above.


Front Door Replacements

Front door replacements shall be in keeping with the design of the neighborhood, but may be flush, raised panel, etc., with or without glass panels. Doors may be prefinished, stained, or painted any color that compliments the home. Exterior storm or screen doors may be added.

This change applies only to front doors – not garage doors. Submittal for plan approval is still required.


Solar Energy Policy

Please read the attached if you are considering any solar energy collection devices (“SECD”). A plan approval request form and additional documentation will be required for approval.

2022 Solar Energy Policy

Association documents

The following are documents that govern our association and the homeowners living in Valley Creek Village. (These are the same as the ones you received in a plastic folder when moving into the development.)

Cluster recorded documents

The documents below apply to all the houses on Valley Creek, Trails Edge, and the east side of Sun Crest (addresses ending with odd numbers):

Cluster Covenants & Restrictions recorded in 1979

Cluster insurance amendment recorded in 1980

Cluster amendments recorded in 2012

Condominium recorded documents

The documents below apply to the houses on the west side of Sun Crest (addresses ending in even numbers):

 Declaration of condominium ownership recorded in 1978

 Condominium amendments recorded in 2012

 Condominium insurance amendment recorded in 2017

Restated bylaws:

The restated bylaws apply to all houses on Valley Creek, Trails Edge, and Sun Crest and are the result of officially merging the clusters and condos into one association.

Restated bylaws of VCVA recorded in 2012